How to Request Government Travel and Expense Records

Government officials' travel and expense records are public records. These requests have uncovered everything from luxury travel at taxpayer expense to unauthorized spending on personal items.

What to Request

Agency credit card transactions: Purchase card (P-card) statements and transaction logs

Travel authorizations and vouchers: Approved travel plans with cost estimates

Expense reports: Itemized receipts and reimbursement claims

Conference attendance records: Costs for conferences, seminars, and training events

Sample Request Language

I am requesting all travel authorizations, expense reports, and agency credit card transaction records for [OFFICIAL NAME/TITLE/OFFICE] for the period of [START DATE] to [END DATE]. Please include all receipts, vouchers, and supporting documentation.

What to Look For

First class or business class flights when policy requires economy

Hotel rates exceeding per diem without proper justification

Personal charges on government cards

Frequent travel to the same destination (may indicate personal use)

Conference attendance at luxury resorts

File your travel and expense records request →